PrismHR hiring Facilities and Events Manager in Noida, Uttar Pradesh, India | LinkedIn (2024)

Provides administrative and managerial support to an executive or senior-level manager and drives employee engagement. Plays a vital role in supporting the day-to-day operations of the organization/department as needed.

Key Responsibilities

• Manage executive leader calendar and set up meetings: Coordinate and prioritize SVP’s commitments in coordination with other business leaders.
• Pre and Post meeting: Handle meeting logistics, including preparation, attendance, and follow-up actions. Prepare MOMs for the meetings
• Expense and Supplies Management: Maintain and reconcile the details for all the office expenses and supplies
• Awareness and Information Circulation: To conduct events and publish circulations that create awareness about company policies and upcoming events.
• Event Coordination: Support event engagement team in ensuring smooth conduct of Employee Engagement activities. Ensure that all the logistics are arranged within defined timelines.
• Transport Coordination: To support coordination between the transport team and employees. Support teams in ensuring employees adhere to transport policies and procedures.
• Onboarding Support: To support new hires in onboarding activities and coordinate between different departments to ensure that onboarding of new hires is seamless and in accordance with laid policy.
• Hygiene Check Support: To ensure hygiene adherence of employees in line with company policies such as Dress Code, Workstation Policy, Code of Conduct, IT regulations, Transport Policy, and Badging adherence etc.
• Coordination of guests: Welcome guests by greeting them, organizing the event as per the guest’s calendar, answering or referring inquiries, situating guests in the conference room or other designated area, and offering them tea/coffee/water to make them comfortable while they wait.
• Itinerary Management: Arrange and coordinate travel plans, including flights, accommodations, and detailed itineraries, when needed.
• Expense Reconciliation: To check a keep on expenses and reconcile when needed. Maintain relevant trackers and publish them.
• Coordination between teams: To reach out to teams at periodic intervals to ensure smooth coordination between teams and provide support when necessary.

Education And Experience

• 1+ year in administrative or reception position
• Experience working with upper management a plus
• Experience answering phones and dealing with upset individuals

Preferred Skills

• Strong written and verbal communication skills
• Ability to adapt to changing priorities in a dynamic environment.
• Exceptional organizational, time management, and prioritization skills
• Relationship Building - Ability to effectively build relationships with stakeholders, managers, customers, and co-workers.
• Multi-tasking skills.

PrismHR is a fast-paced SaaS company which provides customers with a cloud-based payroll process software application. PrismHR also provides professional services including system implementation consulting, custom configurations, and training. Lastly, via the Company’s Marketplace platform customers and end users access other human resources and employee benefits applications from PrismHR’s Marketplace Partners.

Diversity, Equity And Inclusion Program/Affirmative Action PlanWe have transformed our company into an inclusive environment where individuals are valued for their talents and empowered to reach their fullest potential. At PrismHR, we strive to continually lead with our values and beliefs that enable our employees to develop their potential, bring their full self to work, and engage in a world of inclusion.

Ensuring an inclusive environment for our employees is an integral part of the PrismHR culture. We aren't just checking a box, we are truly committed to creating a workplace that celebrates the diversity of our employees and fosters a sense of belonging for everyone. This is essential to our success. We are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about our roles but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for these open roles or other open roles. We particularly encourage applicants from traditionally under-represented groups as we seek to increase the diversity of our workforce and provide fair opportunities for all.

As a proud Equal Opportunity and Affirmative Action Employer, PrismHR encourages talent from all backgrounds to join our team. Employment decisions are based on an individual’s qualifications as they relate to the job under consideration. The Company’s policy prohibits unlawful discrimination based on sex (which includes pregnancy, childbirth, breastfeeding, or related medical conditions, the actual sex of the individual, or the gender identity or gender expression), race, color, religion, including religious dress practices and religious grooming practices, sexual orientation, national origin, ancestry, citizenship, marital status, familial status, age, physical disability, mental disability, medical condition, genetic information, protected veteran or military status, or any other consideration made unlawful by federal, state or local laws, ordinances, or regulations.

The Company is committed to complying with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in the operations of the Company and prohibits unlawful discrimination by any employee of the Company, including supervisors and co-workers.

Privacy Policy: For information about how we collect and use your personal information, please see our privacy statement available at https://www.prismhr.com/about/privacy-policy.

PrismHR provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in job application procedures. If you have any difficulty using our online system and you need a reasonable accommodation due to a disability, you may use the following alternative email address to contact us about your interest in employment at PrismHR: taglobal@prismhr.com. Please indicate in the subject line of your email that you are requesting accommodation. Only candidates being considered for a position who require an accommodation will receive a follow-up response.